Wednesday, September 7, 2016

Troubleshoot:Can I use a drop down list box to automaatically fill in several variables?

Can I use a drop down list box to automaatically fill in several variables?

I know it could be done with conditional formatting, but don't feel that would be the best way to go...
Description:          data1a   data2a  data3a...
                                               data1b   data2b  data3b...
?data1  ?data2

Solutions to the Problem Can I use a drop down list box to automaatically fill in several variables?

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Create a range with 4 columns.  Column 1 will contain the possible values in the dropdown (I assume you are using a data validation dropdown).  Columns 2 through 4 will have the values corresponding to the value in column 1.
So, suppose you enter these values
in K2:Nn with row 1 containing headers.
Then, for your example K2 will be '.500/100, L2: 0,840, M2: 0.674, and N2: 0.083.  K3:N3 will contain '.750/40, 1.050, 0.824, and 0.113 respectively.
You can add however many rows of data you want to K:N.
Now, wherever you want to make the selections (D16:D18 in your example), use the VLOOKUP function.  It will look up the value in the dropdown cell in the range you just created (K2:Nn) and return the value from the appropriate row and column intersection. 
For more on VLOOKUP, please see Excel help.
No, I havent.
I guess I should start back from the start...
I have a standard form I use to report the inspection of piping fittings.  What I would like to do is have a drop down box (cell) to choose the size/thickness, and have that choise change the required
Example:                   cell H4 <-- drop down                                           D17           D18        D16
If I choose                .500/10, the fields would change to these values:  od =.840 / id=.674 / wall=.083.
But if I change it to:  .750/40, the fields would change to these values:  od =1.050 / id=.824 / wall=.113.
I want the form to stay the same, just the values to change.
Is this possible?

Tushar Mehta (Technology and Operations Consulting) (Excel and PowerPoint add-ins and tutorials)
Microsoft MVP Excel 2000-Present

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