Wednesday, August 10, 2016

[Solved] Best Way to set up a Spreadsheet for multiple lists

Best Way to set up a Spreadsheet for multiple lists

Dear All,
I'm using Excel 2007 on W7.
I'm trying to put together a construction costing spreadsheet and need some help with the architecture of it.
 On the first sheet (ELEMENTS) I have a list of raw elements such as cement, timber, nails, etc with their corresponding cost.
 One the second
sheet (COMPONENTS) I have a made a few component lists of 'elements' (combining elements & labor) that select from the elements list to make component prices.
 For example I can combine nails, timber, gypsum, etc to get a cost for gypsum partition walls per
sq meter.
 When one of the raw elements has a price change, I change this in the elements sheet and all components that has this element automatically update.
 On the last sheet (COST BREAKDOWN) I can just select what components I need along with a quantity
and have total cost.
My problem is with setting up the components.
 I've tried to set them up as a range to easily select them on the COST BREAKDOWN sheet by merging several rows and giving the several rows one name, but this doesn't work very well.
 I would appreciate any suggestions.
My spreadsheet can be downloaded here
Thanks in advance for any help.
 As a separate problem, on the COST BREAKDOWN sheet one of the items won't lookup properly.
 Item 3

Keys to the Problem Best Way to set up a Spreadsheet for multiple lists

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As a general rule, please don't merge cells.
You seem to be on the right track.
I think what you are asking might be solved by putting this formula in cell L4 in the Components sheet
That will give you the row number of the start of the component calculations.
Then Change the Cost, VAT Paid, and Salary Tax to;
=OFFSET($B$1,$L4+13,1)  =OFFSET($B$1,$L4+14,1)   =OFFSET($B$1,$L4+14,6)    respectively
Copy the formulas down...
PS - copy your formula from E7 to E8 and Item 3 will lookup properly (you have range_lookup = true in the formula that returns an error).
You can also look at my tutorial on using Excel as a database at to see if that gives you any other inspirations.

Ed Ferrero

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